First off, what is a BIM Execution Plan?
A BIM Execution Plan (BEP) is a strategic document that acts as a roadmap on how BIM will be implemented on a project. As defined in the 19650 suite of standards, the BEP is expected to be a response to the Exchange Information Requirements (EIRs). In essence, the BEP consists of a set of documents setting out the clients project requirements, in a lot of detail, ensuring that all stakeholders are not only working collaboratively towards the same goals, but how they will do so point by point.
The reality is that many clients do not have such comprehensive briefing information ready to go at the start of a project. When you work with us, we draft and implement a BIM Execution Plan that sets out standards, information exchanges and delivery workflows. Unlike other BIM providers, our BEPs are designed to be adaptable, dynamic and inclusive. We know that no two projects are the same and tailor our solutions to your needs.
What should a BEP include?
A well-structured BEP should cover the following key elements:
Clearly define the project scope, objectives and deliverables. This section should include timelines, milestones and deadlines, as well as identify key stakeholders and their roles to ensure expectations are aligned from the outset.
This is the part where we can outline the purpose of implementing BIM. Think about the benefits of collaboration, reduced costs and enhanced quality control. Your objectives should be measurable and linked to the overall project goals.
We need to specify the standards that will be adhered to (for example ISO 19650 or PAS 1192) and create protocols for file naming, version control and data exchange. This is also the part of the BEP where we would include modelling guidelines to ensure consistency.
It is important that each team member has a clear understanding of their own roles and responsibilities and what they are accountable for. We want to avoid duplication (or gaps)
We want to set expectations for LOD at each project phase by including requirements for the whole lifecycle.
The software platforms being used need to be listed (such as Revit for modelling, Navisworks for clash detection and BIM 360 for collaboration).
This is more than just meeting schedules. Protocols should be established for everything from meetings to data sharing and documentation. We want this to be seamless and great communication is the foundation for BIM success.
Think about the process for model reviews, validation checks and compliance audits. What criteria will be used for accuracy and adherence to standards? Put in place procedures for resolving issues.
How will project data be stored and accessed? This section is about creating measures to control access, encryption and back up strategies. We want to safeguard data from concept to handover and beyond.
So how do we ensure that it works for everyone?
At AdaptiveBIM, we take a structured, collaborative approach to developing BEPs. We start by engaging with the client and defining a process through which a clear understanding of the project scope, objectives, and key stakeholders will develop. When consultants and contractors are brought in, we onboard them to ensure a seamless transition where nothing is overlooked. When it comes to handover time, we want it to feel like business as usual, with everyone on the same page.
Collaboration is key, with regular meetings, workshops and data exchanges to ensure everyone is moving in the same direction and no one is left behind. We believe that everyone benefits if everyone helps each other and that the highest quality and most cost effective projects are those where everyone has worked as a team.
Choosing the right BIM tools and technologies is critical for a streamlined workflow, and we prioritise compatibility to avoid inefficiencies. Our team are experts in ISO 19650, the UK BIM Framework, and legacy standards such as PAS 1192, helping you select the standards that best align with your project goals.
We work closely with you to define roles and responsibilities, deliver tailored training for your team, and establish robust procedures for information sharing, creating a solid foundation to build a comprehensive plan.
Final thoughts
We’ve established that a BIM Execution Plan is essential for successful BIM implementation, acting as a clear roadmap to ensure effective collaboration between stakeholders and standards compliance. By involving stakeholders early, teams can work seamlessly to avoid costly misunderstandings. Finally, treat the BEP as a living document. Regular reviews and updates are needed to keep it both relevant and effective as the project evolves. We want a plan that delivers value at every stage of the lifecycle.
We are committed to being your trusted and experienced collaborative partner. Contact us today to discuss your project requirements and experience the benefits of working with AdaptiveBIM.
